Evaluation Analysis / Past Years

Contents of Evaluation/Documentation

Coversheet

Evaluation Contents:
Overview
-event information
-Thanks to sponsors and listed contributions/monetary value

Project description
-Branding
-Organization
-Advertising
-Submissions
-Event

Aims, Objectives and Success
-Aim
-Objective
-Measures of Success

Individual Swot analysis (They only had one?)
-Strengths
-Weaknesses
-Oppurtunities
-Threats

Team Swot Analysis
-Strengths
-Weaknesses
-Oppurtunities
-Threats

Analysis chart
Evaluated:
-New Audiences
-Professional Development 
-Partnerships
-Technical Systems
-Planning and Monitoring
-Communications 
-Risk
-Impact
-Repeat Audiences
-Wellbeing and Job Satisfaction
-Quality
-Resources and Facilities
-Roles and Performance 
-Information Management 
-Legislation

All evaluated topics rated on a performance /10 and an importance /10

Documentation Contents
-Discord logs for every committee
-all meeting agendas and minutes
-Concepts for logos, advertising sketches, colour palettes, font choices
-copies of interest/sign up forms
-Copies of certificates for prizes 
-Copies of survey
-Copies of event program

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Because the document is so large I feel like putting it together in Adobe In Design may be the easiest method, especially if we imbed any images into the document, as moving images in word can completely break the documents structure and is difficult to work with in longer documents. I believe most students have a basic grasp on this program so I cant imagine many issues arising from it.

I think if we start compiling current files like committee meeting minutes and agendas will save us a bit of time in the future 

The Overview could also be drafted once we have a solid list of prospective sponsors lined up, and details can be confirmed/changed once items have been contributed 

Aims and Objectives could also be drafted, with measure of success finished after the event has concluded 

We can add any finished and WIP assets as they are created to document Logos, Posters, Sign up sheets etc.

The different subcommittees/channels we will need to document are:
Media release, Finances, Awards, Catering, Evaluation, Fashion, Installation, IT, Marketing design, Sponsorship and possibly lockdown

I think it would be beneficial to add at least a section discussing lockdown preparation, even if we end up not needing it, as we did have to plan with these precautions in mind.

 Data collection 

Collecting data such as ages, demographic etc 

Are they students? 

Email Google form to students and require sit students to fill it out 

Collecting data from audience:

Word of mouth, find volunteers who aren't in install, catering or it 

Guest book: by the food, but out of the way, put on a lecture. 

Raffle for attendance: talk to sponsorship if they have anything spare. 

Attendance measured by people in seats, if its a full house we'll know numbers. 

Binders: $3 kmart, we can type up our own guest book. 

Discuss when group evaluation works best for everyone, book out the boom room, get food with leftover funds.